- Greeting guests and offering coffee/water
- Answer multi-line telephone system
- Conference room preparation for meetings (and clean up)
- Ordering food/beverages for meetings
- Provide general hospitality services (e.g., make coffee)
- Distribute parking validations, and keep track of our inventory in parking binder
- Break room clean up
- Provide backup to legal assistants in retrieving and forwarding faxes
- Maintain calendar of conference room meetings and depositions
- Assist Office Services with event organizing
- 3+ years’ experience
- Stellar attendance and punctuality
Qualifications/Requirements:
- Ability to type 60wpm
- Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff
- Ability to operate office equipment such as computer, transcription equipment, fax machine and advance functions on photocopiers
- Proficiency in Word and Outlook, and familiarity with document management systems
- Ability to take on requests/tasks from multiple people while maintaining your everyday duties; be extremely organized
Physical Demand:
- Stand/walk frequently during their scheduled shift
- Ability to see well enough to read/compose reports and use the computer
- Ability to hear well enough to communicate with clients, co-workers and outside vendors
- Climb, stoop and kneel, occasionally
- Use fine finger manipulation including writing, typing, and using the telephone system
- Ability to work more than 37.5 hours a week (regular hours in office, 8:30 am – 5:00 pm)
- Lifting up to 20 pounds
Salary range: $35,000.00 to $40,000.00
Send resumes to careers@woodruff.law