Woodruff & Smart, APC, is a distinguished full-service law firm specializing in local government legal services since 1976. Based in Southern California, the firm serves as general and special counsel to cities, counties, and special districts. Additionally, it represents private clients across diverse legal areas, including Civil Rights, Land Use, Labor/Employment, and Public Law. Known for its expertise and client-focused approach, Woodruff & Smart, APC, delivers tailored solutions across a wide spectrum of legal practice areas.
Join Our Team
Woodruff & Smart is seeking a friendly, professional, and highly organized Receptionist/Administrative Assistant to join our growing team. As the first person our clients, visitors, and employees meet, you’ll play an important role in creating a positive first impression while helping keep our office running smoothly.
If you enjoy providing exceptional customer service, staying organized, and supporting a collaborative team in a professional law firm environment, we’d love to hear from you.
What You’ll Do
As our Receptionist/Administrative Assistant, you will:
• Welcome clients, visitors, and vendors with professionalism and warmth.
• Answer and direct calls using a multi-line phone system.
• Manage conference room schedules and assist with meeting setup and hospitality.
• Process incoming and outgoing mail, deliveries, and shipments.
• Coordinate conference room readiness and maintain reception and common areas.
• Support firm events, employee engagement activities, and client functions.
• Assist with internal newsletters and firm-wide communications.
• Coordinate facility requests with building management and Office Services.
• Provide administrative support including filing, scanning, copying, document preparation, and data entry.
• Assist the Office Operations Manager and Director of Administration with special projects and day-to-day administrative support.
• Help maintain a welcoming, organized, and professional office environment.
What We’re Looking For
• High school diploma or equivalent.
• At least one year of receptionist, administrative, or customer service experience.
• Law firm or professional services experience is a plus.
• Outstanding customer service and interpersonal skills.
• Strong verbal and written communication skills.
• Excellent organizational skills with the ability to manage multiple priorities.
• High attention to detail and commitment to accuracy.
• Professional judgment and ability to maintain confidentiality.
• Proficiency in Microsoft Outlook, Word, Excel, Teams, and other Microsoft Office applications.
Why Join Woodruff & Smart?
At Woodruff & Smart, we believe our people are our greatest asset. We foster a collaborative, supportive workplace where employees are encouraged to grow professionally while contributing to the firm’s continued success. We value teamwork, integrity, excellent client service, and creating a workplace where employees feel welcomed and appreciated.
Compensation
$37,440 to $43,680 annually, depending on experience and qualifications.
Benefits
Eligible employees enjoy a competitive benefits package that includes:
• Medical, Dental & Vision Insurance
• 401(k) Retirement Plan
• Paid Time Off
• Paid Holidays
• Professional and supportive work environment
Work Environment
This is a full-time, in-office position located in our Costa Mesa office. The role requires regular interaction with attorneys, staff, clients, and vendors while maintaining the highest level of professionalism and confidentiality.
Apply today to become part of a team dedicated to excellence, collaboration, and exceptional client service. Please submit your resume to: careers@woodruff.law.